Job Title: Corporate Governance & Administrative Secretary
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- Location: Etobicoke, ON (on site with hybrid flexibility)
- Type: Full Time (new position)
- Salary Range (Base): $90,000–$115,000 (commensurate with experience and qualifications).
- Significant adjustment provision: If the successful candidate is a qualified lawyer able to act as Internal Counsel in addition to Corporate Governance & Administrative Secretary duties, Parama expects a materially higher range based on scope and experience. This will be formalized in the offer and job classification at hire.
Role summary:
Strengthen and maintain Parama’s governance framework, coordinating Board and committee processes, documentation, and compliance. The role may be tailored to a candidate’s strengths—for example, governance specialization and/or legal background for internal counsel work (contracts, policy interpretation, regulatory matters, and liaison with external counsel).
Work Arrangement & Hours:
Primarily business hours (9–5) with occasional flexibility for Board and committee meetings.
Key Responsibilities:
- Prepare, organize, and maintain agendas, minutes, resolutions, and records for the Board and committees.
- Ensure alignment with governance policies and regulatory expectations; coordinate AGM logistics and statutory filings.
- Manage confidential information and information‑management practices; assist with policy development and review.
- Serve as liaison among directors, senior management, and external stakeholders.
- If appointed with internal counsel scope (lawyer): draft/review agreements; provide day‑to‑day legal guidance; coordinate external counsel; support regulatory interpretation and policy alignment.
Requirements:
- Post‑secondary education in law, business administration, or related field (or equivalent experience).
- Demonstrated experience in corporate governance, legal administration, or compliance; Ontario bar membership preferred for internal counsel scope.
- Exemplary organization, communication, and discretion; proficiency with Microsoft 365 and document/records management.
